✫✫ Job @ ActionAid Bangladesh Officer - Child Sponsorship (Data Management)

HI5
 

ActionAid is a global movement of people working together to achieve greater human rights for all and defeat poverty.

ActionAid Bangladesh is looking for suitable candidate for the following position:
Officer – Child Sponsorship (Data Management)
Department:Resource Mobilization
Unit:Child Sponsorship
Location of posting   :Dhaka  
Types of contract:Regular Contract
Number of position:1 (one)
Salary and benefits     :Monthly Gross Salary will be 46,994/- with other admissible benefits such as festival bonus, provident fund, gratuity, medical benefit, group life insurance etc.
Job Summary
The position ‘Officer-Sponsorship’ will be responsible for serving the individual supporters and Funding Affiliates (FAs), such as, UK, Italy, Greece, Sweden, Brazil, Australia and the USA to ensure smooth fundraising for ActionAid Bangladesh. Timely managing the web-based Data Management system will be the prime focus of this position. Therefore, this position will be responsible for servicing those individual supporters by ensuring:
quality communications, assisting to supporter correspondences entry and  log off, responding to welcome letter, preparing Child Profile along with quality photographs and updating the database system, including timely dispatching of all the communication materials
Besides, this position will also be preparing reports like Progress Report (PR), Community News Letter (CNL), Next Step (NS) and Amico, Comminity Voices Communication materials for the respective Local Rights Programme (LRPs) as per planning. In addition, building capacity of LRP staff through regular field-visits, maintaining regular communications with LRPs, FAs and Printing houses as well as proof and content checking of various reports and publications based on LRP activities will be some other responsibilities of this position.
Moreover, the position will also be maintaining rapport with country-wide Fine Arts Institutions to facilitate capacity of the field level Sponsorship Focal persons and also to encourage children’s creativity for ensuring quality child message. As a part of capacity building of the LRP staff s/he will be responsible to organize trainings/orientation as per need.
Key responsibilities include (not limited to)
Web-based NK - Data management
  • Facilitating overall process and ensure proper data management on NK within deadline
  • Performing all periodic works of Child Message (CM), Photo & CH management for servicing individual supporters
  • Take all regular action and ensure timely collection of Chid Profiles, Child Message, Transfer packs, Welcome Packs, Photo update (PU) etc.
  • Generate CM & PU collection list from NK
  • Sending CM Formats, PU Cards and collection lists to respective LRPs
  • Guide and oversee CM, Field Workers updates & PU quality in accordance with OSS Manual
  • Ensure timely collection of Child Profile, Child Message and Photos from the LRPs
  • Dispatch all planned communication packs to supporters within deadline
  • Logging CM & PU process and updating other Sponsorship communication issues through NK data-management system
  • Managing Absent & Dropouts, handover the CMs along with Envelops for dispatching and follow up dispatching.
  • Managing supporter correspondences and logging in NK
  • Coordinate envelop printing process
  • Ensure timely dispatching of communication packs
Sponsorship Reporting
  • Theme/issue selection for the assigned report
  • Share communication plan with LRPs
  • Collect draft report with case studies and photographs from LRP
  • Collect information and regular follow up to LRP for preparing the report
  • Prepare the first draft and sending to Funding Affiliates  
  • Ensuring the final approval by providing information if necessary
  • Designing the layout for Funding Affiliate’s approval
  • Ensuring the printing and final dispatch of the report
  • Issuing work order and bill payment to Designers and printers
  • Maintaining regular communications with LRPs, FAs and Printing agencies.
  • Preparing other relevant reports for Sponsorship purpose
Regular Communication with LRPs, FAs, and Printing house and horizontal team
  • Regular communication with LRPs for sponsorship communication materials (Both data management & Report)
  • Continuous communication with Funding Affiliates for reports and for other sponsorship communications(Both data management& Report)
  • Communication with desktop publisher for ensuring quality design and printing of sponsorship communication materials and timely delivery
Capacity Building
  • TNA of LRP  sponsorship staff and share with sponsorship Manager 
  • Arranging workshop for both in-house team and LRP staff
  • Arrange field visit for supporter and peer colleague (CP, FA) and accompany with them
  • Arrange exposure/exchange visit for LRP staff
  • Participate in Sponsorship national and international workshop and training
  • Facilitate training and workshop during national level training
  • Provide necessary training and support to LRP staff during field visitOrganize training/workshop on drawing for LRP staff Facilitate drawing support to children by involving Fine Arts personnel 
  • Work for managing MoU with U English Department, Fine Arts of University of Dhaka and other joint initiatives
Relationships
S/he will report to Senior Officer – Sponsorship (Data Management). S/he is expected to maintain functional relationship with his/her peers in team, priority and project management team. S/he must be able to communicate with other teams and units, both programme and function. S/he is expected to maintain relationship at the national level and Local Partners and other stakeholders at the local level.
Required qualification and competencies
Education
  • Graduation from a reputed university in social sciences, or a related field
Experience
  • At least two years in relevant experience
General Skills
  • Skills in writing Reports 
  • Knowledge on Child rights
  • Expertise in conducting training/workshops
  • Ability in Managing web-based data management system
  • Sound in basic computer operating system
  • Ideas on development issues
  • Willing to visit field frequently
  • Orientation Gender sensitivity
  • Hard working
  • Team work
Technical Skills
  • Well conversant both way in Bangla and English
  • Fluent in operating computer based systems
  • Ability to provide effective inputs in planning & budget process
  • Sound in delivering effective Presentation
Application instructions
Only those who meet the above requirements are requested to apply following these instructions:
  • Last date of application is WednesdayJune 24, 2015 on or before 5:00 PM
  • Please click here to find the prescribed Job Application Format.
  • Please send the filled in Job Application Format to aab.jobs@actionaid.org    
  • Mention the name of the position applied for in subject of the e-mail
  • Attach a cover letter justifying your suitability (please address Director – HROD & ICT)

ActionAid aims to attract and select a diverse workforce with skills and capabilities to fulfil requirements.
Any personal persuasion/phone-call will result in disqualification of candidature.

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